Exhibition flow

1. Signing of contract between exhibitor and organizer, payment of the deposit per booth (down payment terms shall be negotiated with exhibitor);

2. Booth confirmation, prepare the relevant document and information of the exhibition and exhibit goods;

3. Exhibitor contact the exhibition design company for booth design;

4. Fill up personnel information and company profile, verify the information and submit to the organizer to incorporate into exhibition bulletin;

5. Passport preparation of the exhibitors ( whether if they have a valid passport);

6. Exhibitor pay the balance for the booth;

7. Furniture layouts confirmation;

8. Shipping of goods for exhibition ; exhibit goods shall be shipped  at least two to three months in advance;

9. Visa confirmation and schedule arrangements;

10. Departure.

Three days before

1. Arrival, hotel check-in;

2. Exhibition hall inspection;

3. Contact shipping agents to determine the arrival of exhibit goods;

4. Instruct the shipping agent to deliver the exhibit goods to the exhibition venue;

5. Contact the local contractor to make sure everything is ready;

6. Contact the representative of organizer, exchange contact;

7. Interview local clients;……

Two days before

1. Make sure all goods are shipped;

2. Check the functionality of the all the equipment;

3. Decorate booth;

4. Finalise the programme;

One day before

1. Final check on booth structure, equipment and exhibit goods;

2. Promotional item will be sent to distribution center;

3. Final briefing with the company employees and translator etc;

During the exhibition

1. Be present  at the exhibition as early as possible;

2. Issue press statement on the first day of exhibition;

3. Book the exhibition booth one  year in advance to enable availability of booth ;

4. Record every clients’ requirement in details, do not rely on self-memory;

5. Do not make empty promises on products’ requirement, report to the HQ and make further arrangements, as customers’ trust and confidence are  your business asset;

6. Daily briefing with the company employees;

7. Sent the daily report of prospects’  details to the HQ for immediate processing and response.

End of exhibition

1. Supervise the demolition of exhibition booth;

2. Opportunity management;

3. Send thank you cards.